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Run your practice. From a chat.
Cole is the AI coworker for small and mid-sized law firms and solo practitioners. Client intake triage, deadline and calendar management, client update drafting, billing narrative capture, document prep reminders - across WhatsApp, Slack, email, and SMS. Your practice management system stays the system of record. Cole does not give legal advice.
Cole - Pocodot
online
Cole, forwarded sub from Acme Manufacturing - need GL, Umbrella, WC quotes for 1/1.
9:14 AM
Got it. Routed to Maya (commercial) with a draft acknowledgement and a quote-checklist for the carriers. X-date 12/31 tracked.
9:14 AM
Just finished call w/ Rivera, $2M umbrella renewed. Log it.
11:48 AM
Logged. Note: Renewed $2M umbrella - Rivera Co. Drafted thank-you email + queued cert-on-file refresh for review.
11:49 AM
Sound familiar?
Teams in this space fight these every day. Cole was built to take them off your plate.
Intake buried in voicemail
Prospective clients leave messages at 9pm. By the next afternoon, three other firms have already scheduled consultations.
Deadlines tracked manually
Filing dates, statute-of-limitations windows, discovery deadlines - spread across calendars, sticky notes, and one paralegal's memory.
Client updates drafted from scratch
Every status email, every hearing recap, every settlement update - written from a blank page because the last one was three weeks ago.
Billing narratives fall behind
Attorneys finish a call, move to the next matter, and the time entry never gets written. End-of-month billing is a reconstruction project.
What Cole does for your team
Six superpowers, one chat thread.
Client intake triage
Forward voicemails and web inquiries to Cole. He sends a friendly first-touch reply, captures matter type, urgency, and conflict-check basics, then routes the qualified lead to the right attorney or intake coordinator.
Deadline + calendar management
Cole tracks filing deadlines, hearing dates, and discovery cutoffs. He nudges the responsible attorney at 30/14/7/3 days, posts reminders to the team channel, and flags anything with no confirmation.
Client update drafting
Status updates, hearing recaps, settlement summaries, next-steps emails - drafted in your firm's voice from a short note. You review, edit, send. No more blank-page starts.
Billing narrative capture
Attorneys dictate a 30-second voice note after each call or task. Cole writes the structured billing narrative with time estimate, matter tag, and activity code - ready to drop into your billing system.
Document prep reminders
Cole tracks which documents are due for each matter - engagement letters, discovery responses, motion drafts - and nudges the responsible attorney or paralegal before the deadline, not after.
Firm-wide daily standup
Cole posts a morning roll-up to your team channel: deadlines this week, new intakes pending conflict check, matters needing client updates, and billing entries still missing.
How it works
Add Cole to your firm channel
Invite Cole to Slack, Teams, or your attorney WhatsApp group. Forward your first client inquiry. He goes to work.
Connect your inbox and calendar
Attorneys and staff connect Google Workspace or Microsoft 365. Cole watches for new inquiries, deadline reminders, and meeting follow-ups. Your practice management system stays the system of record.
Delegate the admin from chat
Tell Cole to triage a new intake, draft a client update, capture a billing narrative, or build the Monday-morning matter roll-up. Just ask in plain English from anywhere.
Built for the work you actually do
3x
faster intake response
vs. next-business-day callback
8 hrs
reclaimed per attorney / week
drafting + billing + admin
< 60 sec
to draft most client updates
ready to review and send
Workspace-isolated
data segregation
encrypted at rest, audit-logged
What does this save your team?
Defaults to a 3-person team at $100/hr fully-loaded cost. Slide to match your shop.
ROI calculator
- 8 hours saved per agent/week
- 73% less manual task routing
- 40% faster turnaround
- 24/7 availability - no sick days
- Zero hiring costs, benefits, or downtime
Based on Pocodot customer data + h/person/week reclaimed on client comms, call notes, and follow-up chase. Your mileage will vary by team mix.
What we will tell you about our security posture
Workspace-isolated data with row-level tenancy checks on every query. Encrypted at rest and in transit. Our SOC 2 audit is in progress and we publish status candidly - we will not claim a certification we have not earned. Enterprise identity federation is on the roadmap, not shipped. No protected-health-information coverage today, so we are not the right fit for benefits work that requires it.
Related reading
Deep dives, comparisons, and how-to guides for your industry.
Questions teams ask us
Ready to take the busywork off your team?
A 20-minute demo on a real workflow in your shop. No slide deck.